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Confidentiality and Records

Disability-related information is protected by the Family Educational Rights and Privacy Act of 1974 (FERPA). Disability-related information is shared only on a limited basis when there is a compelling educational need to communicate specific information with a King University official who has a legitimate educational interest as defined by FERPA.

Disability-related records are maintained separately from academic files. No indication is made on the student transcript that a student has been registered with the Office of Disability Services or has received accommodations.

The routine means of communication with faculty of the need for accommodations is by the student requesting that an Accommodation Notice be sent to their instructors. Such requests must be made each semester and are not automatic.

Students may also elect to permit disability-related information be shared with other campus officials and offices (such as Student Success or Athletics) by executing a Release of Confidential Information.

Faculty and staff are not given access to actual records or evaluations disclosing the diagnosis and/or nature of the disability. The only information to be shared with university officials, other than that which is necessary to implement specific accommodations, is that the student has registered a documented disability with the Office of Learning & Disability Services and has a verified need for accommodations.

Disability-related records maintained in the Office of Learning & Disability Services may be destroyed five years after the student graduates or otherwise separates from the University. Records (i.e., third-party professional evaluations and medical information) are not released without written student consent. Only the Director of Learning & Disability Services and the immediate supervisory official to that position have access to this information.