Annual Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. This act is also known as FERPA or the Buckley Amendment and it applies to all eligible students that attend schools that receive funds under an applicable program of the U.S. Department of Education. Eligible students are those who have reached the age of 18 or who attend a post-secondary school no matter what age. Those rights are:
- The right to inspect and review their education records within 45 days of the day the University receives a request for access.
Students should submit to the registrar, dean, head of the academic departments, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes is inaccurate or misleading.
Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception that permits the disclosure without consent is disclosure to school officials with legitimate educational interest. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Another exception to record privacy is that the University may disclose "directory information" without student consent. Directory information consists of a student's name, home address, email and university mailing address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of member of athletic teams, photographs, class schedule/roster, full or part-time status, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. Students may block disclosure of directory information by filing an objection with the Office of Registration and Records within two weeks of the beginning of a semester. Even if a student blocks directory information, it may still be inspected by those persons authorized by law to inspect education records without consent.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by King University to comply with requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920